You should send announcements to any close family and friends who you would like tot attend the Commencement ceremony. It is also important to send to friends and family who are too far away or otherwise unable to join in the fun, in order to share the good news of your accomplishment.
Envelopes
The outer envelope with the gummed flap is the mailing envelope. It should be neatly hand-addressed using black or blue ink. Avoid using abbreviations in the mailing address.
Examples:
| Ms. Juanita C. Fassbinder |
Mr. and Mrs. Frank Whiteside |
| 124 West 32nd Street |
4 Hillside Avenue |
| DeSoto, TX 75115 |
Concord, NH 03301 |
The inner envelope without the gummed flap holds the announcement. It can be addressed informally.
Examples:
- Grandmother Fay and Steve
- Aunt Cindy and Uncle Frank
- Johnny Smithers
Place the announcement in the smaller envelope, folded edge inserted first, with the announcement front facing the flap. You may fasten the flap using a foil etiquette seal or leave it un-tucked.
Insert the inner envelope into the mailing envelope with its flap facing the mailing address side.
Mailing
Send your announcements via First Class mail 4 - 6 weeks prior to the ceremony. If you graduate at mid-term, you should send your announcements as soon as your degree requirements have been met.
Thank You Notes
A short note of thanks written by hand must go to everyone who has sent a gift. This note should acknowledge the gift and should be sent as promptly as possible.
Example:
Dear Uncle Frank,
Thank you so much for the check you sent me. It will be so helpful in setting up my new apartment. I'll drive down to thank you in person as soon as possible.
With Much Love,
Susan
